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Wine Compliance Associate

Wine Country Licensing, Inc • Full-time • Santa Rosa, California, United States • $25 - $35 / hour • 3w ago

Job Title: Wine Compliance Associate

Company: Wine Country Licensing, Inc.

Location: In-Person – Sonoma County, CA

Job Type: Full-Time

Pay Range: $25–$35/hour (depending on experience)

About Us

Wine Country Licensing provides compliance services for wineries, wholesalers, and importers, including licensing, reporting, product registration, and regulatory support across out-of-state, home-state, and federal (TTB) requirements.

We are a small, fast-paced team looking for someone highly organized, detail-oriented, and reliable.

Position Overview

The Wine Compliance Associate manages a portfolio of clients and is responsible for supporting their ongoing compliance needs across multiple jurisdictions.

This role is detail-heavy, deadline-driven, and requires strong organization, problem-solving skills, and the ability to manage multiple responsibilities at once. The ideal candidate is comfortable taking ownership of their work and serving as a primary point of contact for clients.

This is a full-time, in-office position.

Key Responsibilities

Manage a portfolio of clients and serve as a primary point of contact
Prepare and file recurring compliance reports (state, out-of-state, and federal/TTB)
Track and manage licensing renewals, cancellations, and amendments
Apply for new permits and maintain active licenses
Assist with product and brand registrations
Perform permit clean-up and ensure records are accurate and up to date
Review shipping activity and assist with compliance strategy and efficiencies
Communicate directly with state agencies and regulators to resolve notices or issues
Appoint distributors and manage related filings
Set up and manage state compliance accounts and online portals
Maintain and update reporting schedules and filing requirements
Perform basic math calculations (liters, gallons, invoice totals) to support reporting
Prepare and submit price postings when required
Maintain accurate records and documentation across all client accounts
Follow established internal procedures and workflows to ensure accuracy and consistency
Handle sensitive client information with a high level of confidentiality and professionalism

Qualifications

Strong attention to detail and organizational skills
Ability to manage multiple deadlines and multitask effectively
Strong problem-solving and critical thinking skills
Professional communication skills (written and verbal)
Proficient in Excel, Adobe, and Microsoft Word
Comfortable working in an in-office environment

Preferred (but not required)

Experience with alcohol compliance, regulatory filings, or reporting
Familiarity with TTB and/or ShipCompliant
Background in wine, distribution, or compliance-related work

What We’re Looking For

Reliable and consistent
Deadline-driven and highly organized
Takes ownership of their work and client relationships
Comfortable following structured processes and maintaining consistency
High level of discretion and professionalism
Strong attention to detail and accuracy
Positive and team-oriented

Compensation & Benefits

Competitive hourly pay based on experience
Paid Time Off
Partial healthcare contribution
Retirement savings program (CalSavers)
Opportunities for performance-based pay increases and bonuses
Supportive team environment with additional perks and incentives

Work Environment

Full-time, in-office role
Structured workflow with recurring monthly deadlines
Small, collaborative team

Additional Information

Position begins with a 90-day introductory period
Employment is at-will in accordance with California law

How to Apply

Please submit your resume along with a brief note describing your experience with deadline-driven or detail-oriented work and how you stay organized when managing multiple deadlines.

Pay: $25.00 - $35.00 per hour

Work Location: In person