Trump Winery is looking for a professional, energetic, and enthusiastic individual to coordinate and execute unforgettable events for our guests. The Events Coordinator will be responsible for planning and overseeing weddings, private events, corporate gatherings, and special venue rentals, while also supporting internal events such as wine club experiences, festivals, and company-led initiatives.
The Events Coordinator will report to the Director of Sales & Marketing and work closely with all department managers and directors. This position is full-time, 40 hours per week, with weekday and weekend availability required depending on the event schedule.
Position Title: Events Coordinator
Location: Trump Winery in Charlottesville, VA - 15 minutes south of Charlottesville city limits or Trump Winery in Charlottesville, VA - 15 minutes south of Charlottesville city limits
Hours: Full-Time, 40 hours per week
Wage: $24.00- $26.00 per hour
Benefits: Amazing medical, dental, and vision insurance, PTO (paid vacation, sick days, and holidays), 401k eligibility after one year with company match up to 6%! Voluntary Life, AD&D, and Accident Insurance Plans available, generous employee discount, travel discounts at Trump Hotels, educational opportunities, paid volunteer days, and more!
Essential Duties
- Serve as the primary point of contact for venue-related aspects of weddings, private events, corporate gatherings, and venue rentals, from initial inquiry through the event day, including selling the venue, managing required vendor documentation, and overseeing venue operations on the day of the event.
- Serve as the main point of contact for clients, answering all event inquiries and conducting detailed venue tours.
- Create and manage event timelines, floor plans, setup lists, and logistics to ensure smooth execution.
- Manage contracts, process payments, oversee ticketing, and coordinate bookings through POS and e-commerce platforms.
- Oversee on-site event execution, coordinate vendors and staff, and promptly resolve any issues that arise.
- Track event expenses, process invoices, and complete post-event reporting to ensure accurate records and budget adherence.
- Assist with internal winery, cidery, and hotel events including wine club experiences, seasonal festivals, pairing dinners, staff functions, and fundraising initiatives.
- Support internal event logistics, including décor, signage, supplies, and wine/cider inventory management.
- Collaborate with the Marketing Team on event promotion, including print, digital, and social media strategies.
- Maintain a professional, hospitality-driven attitude with all guests, clients, vendors, and internal team members.
- Ensure a safe, welcoming environment for all participants and uphold company standards during all events.
Requirements
- Degree in Hospitality, Marketing, Communications, or related field preferred or equivalent experience
- Proven experience coordinating successful group events
- Strong communication and organizational skills
- Ability to lift up to 50 pounds and stand for 8+ hours
- Must pass background check and possess valid Driver’s License
See why we’ve been named “one of the best places to work in Charlottesville”. We offer:
- Employee medical premium paid 80%, dependents paid 40% with low and no deductible options
- 80% employer paid premium for dental and vision
- 26 days paid time off (vacation, sick, and holiday)
- 401k after one year with up to 6% company match
- Voluntary Life, AD&D, and Accident plans available
Trump Winery is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, age, protected veteran status, or other categories protected by federal, state, and local law.
Trump Winery participates in the E-Verify Program (Identity and Employment Eligibility Verification) and uses E-Verify to confirm work authorization. Candidates must be eligible to work in the United States.
Este Empleador participa en E-Verify (Verificación de Documentos de Identidad y Elegibilidad de Empleo).
