About Our Company
Ponte Family Estate Winery opened in 2003 and is a California based company operating in the heart of the Temecula Wine Country. We have been farming our vineyards since 1984 and are a real working winery, growing and producing over 20 estate grown varietals within certified sustainable facilities.
We are located right next to our Four Diamond, 90 room, boutique hotel Ponte Vineyard Inn. We are surrounded by 300 acres of mature vineyards and views of rolling hills. We are a short drive from most of Southern California and enjoy hosting folks who want a break from city life. Our guests visit us seeking a relaxing day or overnight stay in the country.
We have become the benchmark for great service among Temecula wineries. Our associates are dedicated to delighting guests by providing excellent hospitality and serving great wine and food in a beautiful environment.
Position Summary
The Recruiting Coordinator will focus primarily on sourcing, screening, and coordinating the hiring of hourly roles across three hospitality-based sister companies, including two working wineries and one boutique hotel. This role will work under the guidance of the HR Recruiter and provide administrative support to the Human Resources team. The ideal candidate will be organized, detail-oriented, and experienced in high-volume hourly recruitment.
Compensation: $23.00 -$24.00 hourly DOE
Schedule
- Monday - Friday
- 9:00am -5:30pm
Benefits Per Company Plan Details
- Medical, Dental, Vision
- 401k Matching Plan
- Life Insurance
- Hospital Confinement Plan
- Pet Insurance
- 3 Weeks of PTO
- 2 paid Holidays (Thanksgiving + Christmas) + 6 Floating Holidays
- The terms and conditions associated with each Benefit are outlined in the Associate Handbook, additional documentation provided by Human Resources, or within the policies of the carriers providing the benefits*
Recruiting Coordinator Responsibilities
- Support the recruitment process for hourly roles across multiple departments
- Work closely with the senior recruiter and hiring managers to define job needs and write job postings
- Screen and source candidates using the company's applicant tracking system and online platforms
- Schedule interviews and communicate with candidates
- Conduct reference checks, background checks, and drug screenings in coordination with the HR team
- Assist with onboarding and paperwork for new hires
- Maintain requisition posts in ADP weekly
- Provide weekly recruiting updates to the HR team
- Assist with recruitment-related projects as assigned by the HR Manager or HR Specialist
- Perform general HR administrative duties as needed
HR Coordinator Responsibilities
- Schedule and conduct HR Orientation for new hires, including talking points, videos, safety training, and other videos per department requirements.
- Schedule and facilitate leadership meetings and any required associate training, as needed. (Sexual Harassment, Safety Training, Leadership IQ, etc.)
- Verify I-9 documentation during new hire orientation.
- Calendar, track, and coordinate associate Referral Bonus payments with payroll.
- MPP (Meal Plan Penalties) tracking, process write-ups and distribute to managers.
- Assist with ordering, creating, and distributing name badges for new hires.
- Print and bind associate handbooks.
- Print and create New Hire/Orientation folders.
- Create and maintain all HR department binders (EEO, 8850, Election to Participate, IIPP, etc.) for accuracy.
- Create and maintain employment files. Scanning and renaming documents with pre-set naming conventions and uploading them to online HR filing system.
- Create and maintain requisition posts in ADP on a weekly basis.
- Assist with maintaining office supplies for all winery departments through Staples ordering.
- Assist with creating and updating HR documents and job description templates, as needed.
- Makes photocopies; mails, scans, and emails documents; and performs other clerical functions.
- Assist the HR Manager and/or HR Specialist with assigned projects.
- Collect and verify received documents from all departments.
- Perform any other duties as requested by the HR Manager, HR Specialist, or HR Recruiter.
Required Knowledge, Skills, And Abilities
- Minimum of 2 years of recent recruiting experience, preferably in hospitality or hourly roles
- College degree preferred or relevant professional experience
- References for proven track record
- Experience with applicant tracking systems, preferably ADP
- Basic knowledge of California and federal employment laws and regulations regarding hiring
- Strong computer skills; proficiency in ADP, LinkedIn, Indeed, and Microsoft Office
- Excellent communication skills-verbal, written, and phone etiquette
- Ability to maintain confidentiality and exercise sound judgment
- Strong organizational and time management skills; able to prioritize and meet deadlines
- Professional, approachable, and team-oriented attitude
Company Standards
- Understand the Ponte Values, and Service Standards.
- Ensure the safety of guests and associates.
- Follow the environmental standards set by the Company
- Treat all associates and guests in a respectful manner.
- Exhibit integrity (honesty and truthfulness).
- Perform any other duties as required by your Manager.
