Role Overview:
As the Administrative Assistant at Folded Hills, you will play a vital role in supporting our General Manager by handling key administrative tasks that enhance efficiency and organization. This position requires exceptional attention to detail, strong follow-through, and the ability to manage multiple priorities in a dynamic environment. While prior administrative experience is preferred, we are seeking a candidate who is proactive, highly organized, and eager to take ownership of tasks that ensure seamless day-to-day operations.
Reporting directly to the General Manager, you will take responsibility for administrative functions that reflect Folded Hills’ brand and values, maintaining high standards of organization, communication, and professionalism.
Responsibilities:
- Event Assistance: Support event execution through vendor coordination, day-of event support, preparation assistance, and item organization.
- New Product Setup: Manage the entire process from inception to sale, including all administrative tasks, label ordering, tech sheet creation, system updates, and product setup.
- Online Web Store Management: Update and maintain online store products, ensuring accuracy and general upkeep.
- Compliance Contact: Handle compliance-related communications, including email codes, required signatures, and product updates.
- Inbox & Calendar Management: Organize and prioritize emails, daily mail, schedule appointments, and coordinate meetings.
- Order Processing & Vendor Coordination: Place and track orders for supplies, manage vendor communications, and ensure timely deliveries.
- Meeting Support: Take notes during meetings, summarize key action items, and distribute follow-ups to ensure alignment and execution.
- Administrative & Office Support: Maintain organized records, handle data entry, and assist with documentation as needed.
- Task Prioritization: Proactively identify and manage competing tasks, ensuring timely completion with minimal oversight.
- Offsite Event & Travel Coordination: Assist with booking travel arrangements, scheduling reservations, and supporting event logistics.
What You Bring to the Table:
- 2-3 years of administrative or relevant experience.
- Exceptional attention to detail and organizational skills.
- A proactive mindset with the ability to anticipate needs and solve problems independently.
- Strong communication skills, ensuring clear and professional interactions with internal and external stakeholders.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Adaptability and a collaborative mindset.
- Excellent follow-through and commitment to seeing tasks to completion.
- Strong proficiency in Microsoft Office and other administrative tools.
- Ability to work onsite at our winery in Buellton.
- Excellent written and verbal communication skills.
- Experience in hospitality, winery, or a related industry is a plus but not required.
Physical Requirements:
- Ability to sit, stand, and work at a computer for extended periods of time.
- Occasionally lift up to 50 lbs.
- Perform occasional walking and standing activities.
Benefits:
- Employee Discount
- Employee Referral Program
- PTO
Salary:
At Folded Hills, we are committed to fostering a supportive and growth-oriented workplace where every team member has the opportunity to thrive. Compensation decisions are based on a variety of factors, including an individual’s experience, skills, qualifications, and the specific demands of the role. The hourly pay range for this position is $24 - $26 per hour.
