Our Boston based nonprofit is looking for an Events Marketing Specialist to support event-based fundraising and execution for spring and summer events, with a primary focus on sponsorship outreach and renewals, committee-based fundraising coordination, registration oversight, and on-site event support.
Key Responsibilities
Sponsorship Fundraising Execution (Primary Focus)
- Manage sponsorship outreach for assigned events, including:
- Renewing past sponsors
- Following up on warm leads
- Conducting limited cold outreach as needed
- Track sponsor pipelines, follow-ups, and commitments
- Coordinate committee-based sponsorship asks:
- Assign prospects
- Track progress
- Follow up with committee members
- Communicate directly with sponsors regarding participation details once commitments are secured
- Track sponsor benefits and recognition
- Collect logos and recognition details
- Coordinate sponsor recognition with marketing and events staff
- Ensure sponsor benefits are delivered and documented post-event
- Serve as internal point person for GiveSmart registration
- Oversee external GiveSmart professionals building registration sites
- Review registration setup for accuracy and completeness
- Manage attendee and golfer registration once sites are live
- Respond to registrant inquiries
- Support on-site check-in using GiveSmart
- Serve as day-to-day point of contact for event committees
- Provide materials, reminders, and follow-up to committee members
- Track committee fundraising activity and deliverables
- Coordinate handoffs between development, marketing, and events
- Coordinate timelines for sponsor-facing communications
- Provide sponsor lists and recognition details to marketing
- Review drafts for accuracy and sponsor recognition
- Track approvals and deadlinesPrepare and send sponsorship invoices
- Track payments and outstanding balances
- Maintain accurate internal documentation
- Support event reconciliation
- Provide on-site support for an event in May
- Support sponsor experience, registration, and staff needs on event day
- Support early planning inputs for the Martha’s Vineyard House Party through April
- Transition responsibilities to a newly hired staff member beginning in late April
- Ensure clean documentation and handoff of sponsor and registration details
Qualifications
- Experience with event-based fundraising or corporate sponsorship
- Comfort making fundraising asks and follow-up calls
- Experience working with event committees
- Strong organizational and tracking skills
- Familiarity with GiveSmart or similar event registration platforms
- Ability to manage multiple deadlines
- Availability for select evenings and weekends for events