Turnbull is a privately-owned winery embedded in the history and culture of Napa Valley since 1979. We are committed to crafting exceptional wines of time and place from our estate vineyards in Oakville and Calistoga, while honoring the tradition of authentic winemaking and warm hospitality. Ours is a community of farmers, makers, hosts, and passionate, like-minded individuals who abide by a culture of respect and integrity in the workplace to allow one another to thrive professionally and personally in a rewarding environment.
Summary
We are seeking a highly organized and detail-oriented individual to oversee the daily administrative and accounting operations. This full-time position reports directly to the Accounting Manager. Key responsibilities include accounts payable, accounts receivable, wholesale order entry, and daily office duties. The ideal candidate will have a fundamental understanding of accounting principles, proficiency in data entry, and excellent communication skills.
Responsibilities include but are not limited to:
Accounting
· Accounts Payable
o Manage vendor setup and maintenance
o Enter and issue payments via check, ACH, & Wire
o Ensure invoice coding is accurate for vendor invoices
o Issue yearly 1099 forms
o Manage employee reimbursements
o Company credit card reconciliation
· Accounts Receivable:
o Monthly custom invoicing
o Wholesale order invoicing
o Deposit and record cash/checks received
o Oversee aging balances
o Weekly bank runs
· Other Accounting
o Assist with fixed asset tracking & recording
o Daily wholesale order entry
o Review wholesale billbacks & code
o Chargeback tracking
Office Duties
· Manage office needs such as supply ordering and equipment upkeep
· Daily mail run
· Manage Donations
· Manage COIs & Contracts
· Maintain vehicle spreadsheet (renewal info, pull records, all dmv related inquiries)
· Maintain utility and phone accounts
· Assist with employee events and maintain birthday/anniversary calendar
· Miscellaneous office duties as assigned
Skills and Requirements
· At least two years in an accounting/office administration role
· Excellent verbal and written communication skills
· Excellent organizational skills and strong attention to detail
· Professional, kind, and positive attitude
· Ability to collaborate effectively in a small team
· Willing to jump in and help
· Capable of pivoting and being flexible in a lean team dynamic
· Proficiency in Microsoft Suite, with strong Excel skills
· AMS & QuickBooks experience a plus, but not required
Must be able to sit or stand for long periods of time, lift 40 lbs, and walk up stairs
Benefits & Perks
As a full-time member of the Turnbull team, this position is eligible to participate in the company’s medical, dental, vision, FSA/HSA, and 401K plan with company match. Turnbull also offers paid time off benefits, discounted wine and merchandise, and holiday wine gifts.
This is a non-exempt position. The hourly pay range for this position is $25.00-30.00
