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Reservations Specialist, Mumm Napa

Req ID: 7102

Department: Marketing

Status: Reg F-T Non-Exempt, Nonexempt

Location: Napa, California (US-CA)

Workplace Location: On-Site

Job Summary

The Reservations Specialist is critical to facilitating the accurate booking of all winery experiences, assisting with the planning and execution of special events for external as well as internal customers, and booking trade/VIP experiences. This position is scheduled for weekend coverage and the occasional evening event.

Essential Functions

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Reservations

At all times provide exceptional customer service through courteous and professional oral and written communication.
Responds to consumer and trade visit inquiries for questions related to visiting the wineries and accurately secures reservations.
Understands the winery story, basic winemaking techniques and can articulate this in an eloquent and hospitable manner over the phone to consumers, for site visits and with guests at hosted events.
Confirms reservations and clearly captures the necessary information in the reservation system so the tasting room staff can provide an experience that represents the customer’s expectations.
Upsells various experiences and thinks creatively to accommodate guest requests by maximizing available space under the winery use-permit requirements.
Communicates reservation levels and stays in constant communication with the tasting room, particularly on busy weekend days, to ensure a smooth guest visitation flow.
Manage large group reservations and coordinate with the tasting room for staff and scheduling needs.
Manage reservation system to ensure flow of guest reservations. Update availability based upon staffing and weather conditions within the parameters set by the Visitor Center Manager.
Prepares paperwork for tasting room Supervisors including reports for upcoming reservations, reservation cards and event orders.
Provide excellent customer service with outbound phone calls, using appropriate phone etiquette, and communicating effectively and efficiently.
Ability to work seamlessly across multiple systems to perform duties as needed for customer requests.
Maintain current and comprehensive knowledge of all wines, including Trinchero portfolio wines, and winery experiences.
Service club member and consumer incoming phone, email, SMS and live chat requests.
Sales order processing, monthly individual sales targets assigned.
Outbound phone call lists for wine club service and wines sales as assigned.

Events

Attend and assist in executing events as assigned by the Assistant Manager.
Ability to make wine and food pairing suggestions for event menus.
Communicates with caterers, event staff, tasting room to facilitate successful events.
Maintains an inventory of all supplies necessary to execute events.
Assists in setting up trade events, lunches and printing menus.
Meets with guests for site inspections to show property for potential future events.
Assists in internal and external events.
As requested, may be asked to work in the tasting room to stay apprised of guest experiences, operations and to help as needed.

Non-essential Duties And Responsibilities

Performs all related duties as assigned.

Qualifications

Demonstrated customer service experience and ability to build relationships successfully.
Can work well under pressure with ability to multitask, solve problems, prioritize daily tasks and operate autonomously on certain days.
Excellent interpersonal and communication skills, both written and verbal.
Team player with enthusiastic outlook and creative mind.
Computer proficiency: Word, Excel, Outlook, Reservation Systems, and ability to learn and operate transactions within winery Point-of-Sale systems.
Passion for wine, customer service and event planning.
Must be able to work weekends as well as select holidays and occasional evenings.
Must be 21 years or older
Must be able to lift 50 pounds

Working Conditions

Office environment
Some out of hours work may be required;
Current driver’s license.
Work is performed in a typical field environment with moderate demands for movement and lifting.
Extensive computer work
Frequent deadline pressures
Numerous projects in progress at any given time
Comply with company safety regulations and policies

Salary Range: $20.80 - $25.45

The starting pay will be based on several factors, including but not limited to experience, training, education, and geographic location. TFE offers a comprehensive benefits package that includes medical, dental, vision, life insurance coverage, disability benefits, PTO, wellness programs and fertility and family building benefits. We also provide a 401(k) plan where TFE may make a discretionary profit-sharing contribution.

Trinchero Family Estates provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Trinchero Family Estates complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Nearest Major Market: Napa

Job Segment: Event Planning, Hospitality

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