About The Role

Total Wine & More is seeking an Executive Assistant to join our team in our Bethesda, MD office. This role will support the Chief Financial Officer. This role will provide high-quality, proactive administrative and operational support across a broad range of executive priorities and business activities. You will manage complex calendars, travel, executive meetings, communications, and confidential materials while helping leaders stay organized, informed, and focused on key priorities.

This position partners closely with executive leadership, other Executive Assistants, and cross-functional stakeholders to maintain strong coordination, communication, and day-to-day operations across the Finance department.

You will

Coordinate calendars, travel arrangements, and meeting logistics for the CFO, including prioritization and proactive conflict management
Prepare agendas, presentations, executive materials, and support documentation for leadership and board-related meetings
Support department operations by coordinating meetings, tracking action items and deadlines, and helping manage follow-up across multiple stakeholders
Assist with Town Hall coordination, leadership communication, team engagement activities, and special projects
Manage administrative operations including expense reporting, document management, travel itineraries, reservation coordination across the organization
Support onboarding/offboarding activities, internal communications, and team operational needs as needed
Handle highly sensitive financial, legal, and organizational information with professionalism and discretion

You will come with

Bachelor’s degree with 5+ years of experience supporting senior executives, preferably within Finance, Legal, or other corporate leadership functions
Exceptional organizational and prioritization skills, with the ability to anticipate needs, manage competing priorities, and maintain strong attention to detail
Strong judgement, follow-through, and problem-solving skills in dynamic and evolving environments
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office Suite and collaboration tools, including Outlook, PowerPoint, Teams, Word, and Excel
Experience supporting executive meetings, leadership communications, and board-related materials preferred
High level of discretion and confidentiality when handling sensitive information
Ability to operate independently while maintaining strong collaboration across teams and stakeholders

We offer

Paid Time Off (PTO)
Generous store discounts
Health care plans (medical, prescription, dental, vision)
401(k), HSA, FSA, Pre-tax commuter benefits
Disability & life insurance coverage
Paid parental leave
Pet insurance
Critical illness and accident insurance
Discounted home and auto insurance
College tuition assistance
Career development & product training
Consumer classes
& More!

Crafted for you

We recognize our team members are our biggest asset, and we value the critical role each play in contributing to the company’s success. It is our commitment to support and provide access to the resources needed to take care of their health and wellbeing. That is why we offer a variety of benefits, tools, and resources to support through our Total Rewards program. To view our full career page, click here: https://careers.totalwine.com/!

Total Wine & More considers several factors when establishing compensation. Compensation may vary based on a number of factors including, but not limited to, market location, job-related knowledge, skills and/or experience. The actual hourly rate will equal or exceed the required minimum wage applicable to the job location. Estimated salaries determined by third parties have not been validated by Total Wine & More.

Total Wine & More is an equal opportunity employer and all qualified applicants will receive consideration for employment without discrimination based on race, color, religion, national origin, sex, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Total Wine & More makes reasonable accommodations during all aspects of the employment process, including during the interview process. Total Wine & More is a Drug Free Workplace.

The information provided above indicates the general nature and level of work required of the position and is not a comprehensive list of all responsibilities or qualifications. Benefits list is only a highlight of some of the benefits offered to team members; eligibility for certain benefits apply.The anticipated close date of this posting is 120 days from the posted date indicated above.

Total Wine & More

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