POSITION: Assistant Events Manager

Salary: $52,000 to $58,000 per year based on experience

CAPACITY: Full-time

HOURS: 40+ hours per week on average. Weekends and Holidays as needed.

RG|NY Vineyard is seeking an Assistant Events Manager to work on-site at our office in Riverhead, NY full-time. This position’s hire will be responsible for supporting the Events Manager with the cultivation and execution of small to medium sized private events, weddings, and public events.

About The Position

The Assistant Events Manager will report directly to the Direct of Events and will have a primary responsibility of communication and execution of weddings held on-site at RG|NY. Tasks will include touring prospective couples around the space, booking weddings, communication with booked brides and grooms, and day-of wedding executions. Secondarily, this hire will be responsible for helping plan and execute private events, corporate events and public events held at RG|NY. This position has flexible hours at times, but the Assistant Events Manager must be willing to work weekends and late hours during events and weddings as needed.

About RG|NY

RG|NY is a winery located on the North Fork of Long Island, NY owned by the Rivero Gonzalez family, a family of winemakers with a deep regard for their heritage, their Mexican roots and bringing a unique perspective to the business. With a 205-acre property in Riverhead, NY, with 94 acres of planted vines. We are a family business, with a strong commitment to quality wine production.

Position Responsibilities

Provide administrative and event support to Events Manager and assist on ad hoc projects as needed
Assist in managing daily calls, requests and online inquiries from clients and potential clients
Conduct site visits tours, including walk-in appointments in a professional manner, demonstrating full knowledge of property, products and services with the ability to tailor benefits to meet client needs
Regularly review upcoming events’ calendar and have a thorough understanding of all requirements on upcoming scheduled events.
Inspect event room/space and pre-set any items prior to the start of each function to be sure it conforms to the agreement/contract
Maintain profit and loss documents and records of event aspects, including financial details.
Monitor event activities to ensure compliance with contracts, applicable regulations and laws, satisfaction of customers, and resolution of any problems that arise.
Continually observe, direct and assist staff where necessary during the entire event.
Collect and run deposits and payments according to their contract’s schedule
Ensure that all the details as per the function sheet are performed.
Coordinate with all vendors for corresponding event to confirm arrival time, location and insurances.

Qualifications

At least one years’ experience in event coordination, event execution and/or event sales
Experience with Microsoft Office, Word, Excel
Must be able to lift and carry 25lbs +
Must be able to work late hours and weekends

Benefits

Health insurance
Paid time off
401k

Job Type: Full-time

Pay: $52,000.00 - $58,000.00 per year

Benefits:

401(k)
Employee discount
Health insurance
Paid time off

Schedule:

12 hour shift
8 hour shift
Holidays
Weekends as needed

Ability to Commute:

Riverhead, NY 11901 (Required)

Work Location: In person

RG|NY Vineyard

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Assistant Events Manager