About Ponzi Vineyards

Ponzi Vineyards is a pioneer of Oregon wine, rooted in the Laurelwood District and shaped by more than five decades of family-led innovation. Guided by intention, stewardship, and a deep respect for place, Ponzi creates wines and experiences that invite discovery and connection.

The Role

Reporting to the CFO, the Controller is responsible for the day-to-day execution and accuracy of Ponzi’s accounting function. This hands-on role owns the general ledger, month-end close, reconciliations, payroll, and compliance, ensuring financial records are complete, timely, and correct. The Controller works closely with leadership and operations to maintain strong controls, resolve issues as they arise, and deliver reliable financial information that supports the ongoing running of the day-to-day business.

Key Responsibilities

Financial Reporting

Lead monthly and year-end close processes, ensuring accuracy, timeliness, and completeness
Prepare monthly financial reporting and reporting packages for Groupe Bollinger
Prepare and post journal entries, including accruals, prepaid amortization, and reclassifications
Maintain general ledger integrity and ensure GAAP compliance
Assist CFO with yearly budgeting process

Accounting Operations

Perform daily accounting operations, including AR, AP, reconciliations, and invoice coding
Perform bank and credit card reconciliations
Manage cash position and administer weekly check runs
Drive improvements in accounting processes, systems, and SOPs
Develop and maintain strong internal controls and documentation

Sales & Revenue Accounting

Weekly entry of tasting room, wine club, and online sales from Commerce7 into QuickBooks Online
Weekly entry of national sales data into QuickBooks Online
Manage customer invoicing, payment posting, and AR follow-up
Support pricing accuracy and revenue integrity across channels

Payroll & HR Administration

Manage Paycom as the system of record for HR and payroll
Process bi-weekly payroll, including timecard review and commission files
Maintain PTO and sick time balances
Manage employee records and support onboarding/offboarding
Oversee employee tax filings and 401(k) administration

Compliance & Regulatory

Support tax preparation, audits, and external advisors
Prepare TTB quarterly compliance
Oversee monthly sales and excise compliance
Manage export compliance, including pricing, paperwork, logistics coordination, and invoicing
Ensure compliance across winery, hospitality, and sales operations

Executive & Operational Support

Provide administrative and travel support to the CEO as needed
Partner cross-functionally with operations, hospitality, and sales teams to support decision-making
Serve as a reliable, discreet resource for leadership on financial and operational matters

Professional Qualifications

Bachelor’s degree in accounting or equivalent professional experience
Demonstrated wine industry experience with a strong understanding of winery operations
Proven expertise in general ledger management, payroll, financial reporting, and compliance
Advanced proficiency in QuickBooks Online and Microsoft Excel
Strong working knowledge of GAAP and accounting best practices
Poised, self-directed professional with sound judgment and executive presence

Skills & Personal Attributes

Exceptional attention to detail and unwavering commitment to accuracy
Highly organized, with the ability to manage multiple priorities and deadlines
Polished verbal and written communication skills
Proactive, discreet, and solution-oriented mindset
Collaborative, steady presence in a fast-paced, hands-on winery setting

Job Type: Full-time

Pay: $80,000.00 - $110,000.00 per year

Benefits:

401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance

Work Location: Hybrid remote in Sherwood, OR 97140

Ponzi Vineyards

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