We are a growing residential property management company seeking an experienced, self-directed Senior Property Manager to oversee the full-cycle operations of a portfolio of single-family homes in Southern California.

This role is ideal for someone who has personally managed California-compliant move-outs, security deposits, maintenance, and leasing, and who is comfortable operating independently with ownership over results.

We use DoorLoop as our primary property management software. Experience with DoorLoop or similar platforms (AppFolio, Buildium, Propertyware) is strongly preferred.

This position requires local, on-site work, including inspections, move-outs, and vendor coordination.

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Key Responsibilities

Tenant Move-Outs & Inspections

Receive, track, and acknowledge 30-day notices to vacate
Send move-out instructions and timelines through DoorLoop
Schedule and conduct pre-move-out inspections in compliance with CA Civil Code §1950.5
Perform move-out inspections once possession is returned
Capture detailed photo documentation and written notes
Accurately distinguish normal wear and tear vs. tenant-caused damage
Prepare defensible documentation for security deposit deductions

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Security Deposits & Legal Compliance

Track and manage the 21-day security deposit deadline
Obtain repair estimates, invoices, and receipts
Prepare legally compliant itemized deposit statements with supporting documentation
Coordinate refund checks and compliant delivery
Verify utilities have no outstanding tenant balances
Ensure all actions strictly comply with California landlord-tenant law

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Maintenance & Vendor Coordination

Receive and manage maintenance requests through DoorLoop
Troubleshoot issues before dispatching vendors when appropriate
Coordinate routine and emergency repairs
Obtain and compare vendor quotes
Verify vendor licensing, insurance, and W-9s
Confirm work completion before approving payment

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Leasing & Marketing

Run rental comparables and advise on pricing strategy
Create and publish listings (Zillow, MLS, etc.)
Respond to inquiries and schedule showings
Screen applicants using California-compliant criteria
Prepare leases, disclosures, and required addendums
Coordinate move-ins and conduct move-in inspections

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Ongoing Property & Tenant Management

Monitor rent collection and manage late payments
Serve proper notices when required
Conduct routine property inspections
Address HOA notices and violations
Maintain professional, documented tenant communication and insurances
Provide regular updates and strategic guidance to property owners

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Software & Tools

DoorLoop (required or strong willingness to learn)
RentSpree or similar screening platforms
Email, phone, text, and property management portals
Photo documentation and reporting tools

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Qualifications

3+ years of residential property management experience (California preferred)
Demonstrated experience handling CA-compliant move-outs and security deposits
Strong working knowledge of California landlord-tenant law
Highly organized with strong attention to detail
Able to manage multiple properties and deadlines independently
Confident handling difficult tenant situations professionally
Tech-savvy and comfortable with property management software
Reliable personal vehicle required for inspections and property visits
Valid driver’s license and insurance

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Work Location: In person

Pamec Winery

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Senior Residential Property Manager