*Interviews will begin January 5th

Company Overview

Founded in 1998, King Family Vineyards is a family-owned and operated winery located in the heart of Crozet, Virginia. Set against the scenic backdrop of the Blue Ridge Mountains, the winery is known for its award-winning wines, welcoming hospitality, and picturesque setting. In addition to daily tastings and wine experiences, King Family Vineyards hosts a variety of private and public events – including weddings, corporate functions, polo matches, and community gatherings– that celebrate Virginia wine and local culture.

Our team is dedicated to providing exceptional guest experiences that reflect our values of quality, authenticity, and hospitality.

Position Overview

The Events Director is responsible for planning, coordinating, and executing private and public events at King Family Vineyards. This includes weddings, corporate gatherings, winery-hosted events, and on-site experiences. The Director ensures seamless communication, high service standards, and memorable guest experiences that uphold the King Family Vineyards brand.

Key Responsibilities

Event Planning & Coordination

Serve as the primary point of contact for clients, planners, and vendors throughout the event process.
Conduct site tours and consultations to secure bookings and provide detailed guidance on venue capabilities.
Support clients and vendors in understanding timelines, logistics, and policies.
Draft, issue, and manage event contracts, invoices, and related documents.
Schedule and coordinate food trucks for on-site events.
Develop programming calendar for public events and assist with coordinating wine club-related events.

Event Execution

Oversee all on-site event operations to ensure alignment with client expectations and winery standards.
Coordinate vendors, caterers, and rental partners during setup, event hours, and breakdown.
Provide leadership and direction to the events team; collaborate closely with tasting room and hospitality staff.
Ensure compliance with ABC regulations, safety procedures, and winery policies.

Client Relations & Customer Service

Deliver a consistently high level of hospitality and professionalism for all event clients.
Maintain proactive communication throughout the planning and event process.
Manage on-the-spot challenges with composure and creative problem-solving.
Support post-event follow-up, client feedback, and relationship-building initiatives.

Sales & Client Development

Proactively generate leads and secure bookings for weddings, banquets, corporate outings and special events.
Maintain strong relationships with past clients to encourage repeat business and referrals.
Create and execute sales strategies to meet or exceed monthly and annual event revenue goals.

Administrative & Operational Support

Maintain internal event calendars, booking systems, and coordination workflows.
Track event metrics, assist with budgeting, forecasting, and financial reporting as needed.
Contribute to continuous improvement of event processes and guest experience standards.

Team Leadership & Collaboration

Schedule, manage, and provide leadership to the events team, ensuring smooth operations and high service standards.
Collaborate with the General Manager on hiring and maintaining the events team.
Provide ongoing coaching, feedback, and performance guidance to team members to ensure professional development and excellence in guest service.

Qualifications

Must be at least 21 years of age.
Minimum 3 years of event management experience in hospitality, venue operations, or a similar environment (preferred).
Excellent organizational and multitasking skills with excellent attention to detail.
Strong problem-solving skills and the ability to work both autonomously and collaboratively with the operations team.
Exceptional communication and customer service skills.
Experience with Nurture Pro, Microsoft Office Suite, TripleSeat, Calendly, Commerce7, and Google Workspace preferred.
Ability to lift up to 40-50 lbs. and remain on your feet for extended periods.
40+ hours/week
Availability to work evenings, weekends, and holidays based on event schedule.

Compensation & Benefits

Competitive salary commensurate with experience.
Medical insurance, with optional Dental and Vision coverage.
Paid time off and holidays.
Employee discounts on wine and merchandise.

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

Employee discount
Health insurance
Paid time off

Work Location: In person

King Family Vineyards

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Events Director