Summary/Objective:

Wise Villa is seeking a highly organized and detail-oriented Bookkeeper/Office Administrator to manage day-to-day financial and administrative operations. This dual-role position involves handling bookkeeping duties, maintaining accurate financial records, managing office procedures, and supporting the overall efficiency of the business. The ideal candidate will be proactive, trustworthy, and capable of managing multiple tasks with minimal supervision.

ESSENTIAL FUNCTIONS:

Maintain and update financial records using Quickbooks or other software
Process accounts payable and accounts receivable
Reconcile bank and credit card statements monthly
Prepare financial reports and assist with budgeting
Handle payroll processing and related reporting
File sales tax and other compliance reports as needed
Support annual audits and liaise with external accountants
Oversee daily office operations and ensure a smooth workflow
Manager office supplies and equipment inventory
Maintain and organize digital and paper filing systems
Schedule meetings, appointments, and coordinate calendars
Assist with special projects and other administrative tasks as assigned

Position Requirements:

Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field
Proven experience as a Bookkeeper, Office Administrator, or similar role
Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite
Strong understanding of bookkeeping practices and accounting principles
Excellent organizational and multitasking skills
Strong attention to detail and accuracy
Effective communication and interpersonal abilities
Ability to work independently and maintain confidentiality

SKILLS aND ABILITIES:

Self-starter with ability to manage multiple priorities
Excellent Verbal and Written Communication Skills
Problem Solving/Analysis
Time management and task completion skills
Team Player

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear.

The employee frequently is required to sit, stand, walk, use hands and fingers, handle or feel, reach with hands and arms. This position requires the ability to lift products and supplies, up to 30 pounds.

This position does require the ability to perform under stressful conditions and high-volume demands.

EEOC & DFEH Statement:

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, creed, age, sex, gender, sexual orientation, gender identity, gender expression, marital status, genetic information, disability status, protected military or veteran status or any other characteristic protected by law.

HARBOR HR LLC

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Bookkeeper - Wise Villa Winery