Job Title: Administrative Coordinator

Location: Brooks Wine – Amity, Oregon

Schedule: Hourly, Full-Time, On-Site

About Us

At Brooks, wine is more than what’s in the glass—it’s about people, place, and purpose. From our biodynamic vineyards in Oregon’s Willamette Valley to the community we’ve built around the table, we believe great wine should be paired with connection, laughter, and a dash of curiosity.

We’re looking for an Administrative Coordinator who thrives on variety, loves keeping things organized, and enjoys being the go-to person who helps everything click. If you’re happiest when every day looks a little different—answering a call one minute, packing up wine the next, then helping pull off a tasting event—you’ll fit right in.

What You’ll Do

Be the Hub of the Action

Answer phones, emails, and guest questions with warmth (and maybe a touch of sparkle)
Keep calendars, meetings, and reservations running smoothly
Make sure files, records, and office essentials are tidy and up to date
Jump in on wine club shipments, e-commerce orders, and the occasional winery errand
Keep our shared spaces organized and humming along

Get Creative with Marketing & Events

Organize release tastings and pull together tasting notes
Coordinate wine submissions to critics, media, and event partners
Keep our wine score spreadsheet current (because gold stars matter!)
Update website listings and share events to bring more friends into our tasting room
Partner with hospitality to coordinate rentals, permits, and compliance
Pitch in on projects like photography or content updates (bonus if you have an eye for design!)

Support the Team

Help welcome new hires and keep HR files buttoned up
Manage OLCC and food handler certifications so everyone’s covered
Assist with onboarding and team announcements

A Little Bit of Everything Else

Update pricing and build SKUs in Commerce7
Tackle the unexpected projects that pop up—because they always do, and that’s part of the fun!

What You’ll Bring

A knack for organization and attention to detail (you’re the type who notices the little things)
Great communication skills—professional, friendly, and clear
Ability to juggle multiple projects without breaking a sweat
Familiarity with Microsoft Office and Google Workspace (TOCK/Commerce7 is a bonus, but we’ll teach you if not)
Experience in admin, hospitality, HR, or marketing is a plus—but enthusiasm and adaptability go a long way
Love of wine and hospitality spirit (no prior wine knowledge needed, just curiosity!)

Perks & Benefits

Competitive hourly wage, based on experience
Excellent benefits including health, vision and dental care
401K and match after a year of service
Staff discounts and plenty of wine and food perks
A collaborative, fun-loving team that feels like family
The chance to work in one of the most beautiful corners of Oregon wine country
and much much more....

Job Type: Full-time

Benefits:

401(k)
401(k) matching
Dental insurance
Employee discount
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Professional development assistance
Vision insurance

Work Location: In person

Brooks Wine

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